Integrated Undergraduate/Graduate Student Processes

Integrated Undergraduate/Graduate Student Processes

IUG Types

Program IUG

This is a Graduate Council / Senate approved programmatic IUG. This type of IUG represents defined undergraduate and graduate degree programs which are approved to offer a specific IUG.

GES receives a decision sheet from the graduate program with “IUG” noted in the comment section. GES first determines if the Program IUG has been approved and if the student is being admitted to an appropriate semester (i.e., after the programmatic IUG has been fully approved by Graduate Council/Senate). Students may not be admitted to a Program IUG befo​re the effective starting semester of the approved IUG. The student must be in the undergraduate degree and major specified in the approved programmatic IUG at the time of admission.

Schreyer (SHC) IUG

A Schreyer Honors College Individual Student IUG. A student may be admitted as a Schreyer IUG student in any combination of bachelor and master’s degrees.

GES receives a packet that includes letters of approval from both the undergraduate and graduate programs and a plan of study. The plan of study should provide a list of all courses that will be used to fulfill each degree and identifies which courses will be double-counted for both degrees. GES must confirm that the student was an SHC student for the specific semester of any course that will be transferred to the graduate record. Students may not count courses toward an IUG program prior to the student’s admission as an Honors student.

If a Student is Admissible

The IUG student is admitted via ISIS with a special IUG indicator. It is important to note that in ISIS, once the IUG indicator is set, the current semester’s courses appear on the graduate transcript. After the semester ends, all courses are automatically transferred to the undergraduate transcript.

A personalized admission letter is sent by GES, alerting the student that a semester report needs to be submitted at the end of each semester. A blank semester report is included. 

Semester Reports

All programs must monitor their IUG students, ensuring that semester reports are submitted to GES in a timely manner. Semester reports are due to GES:

  • At the end of each semester, once grades are posted, with the exception of the graduating semester.
  • Within the first four weeks of the semester for students who intend to graduate with the bachelor’s degree (or both degrees). 

Keep these rules in mind when approving/submitting a semester report to GES:

  • A maximum of 12 credits may be double-counted, in total, throughout the duration of the integrated program, towards both degrees.
  • A minimum of 50% of these credits must be at the graduate (e.g., 500/800 level).
  • A graduate thesis or other culminating/capstone experience and related credits (i.e., SUBJ 600, 610, 594, etc.) may not be double-counted.)
  • Only those courses with a “C” grade or higher may be double-counted towards both degrees or moved to the graduate transcript.
  • Only one semester should be listed on each semester report.
  • Courses used solely to meet graduate degree requirements cannot count toward honors credits.

Every time a semester report is submitted, GES reviews the undergraduate and graduate audit to ensure that the courses listed do not exceed these limitations. If the wrong courses and/orsemesters are listed, the semester report must be returned to the program for correction, thus causing a delay in processing. Also, it is common for GES to receive a semester report for a semester prior the students’ IUG admission semester. This requires GES to retroactively admit the IUG students, following normal admission procedures, as listed above. GES retains a copy of the semester report and sends copies to the Registrar’s Office, the graduate program, and SCH (if applicable). 

The Registrar’s Office reviews the semester report and manually moves each course to the graduate transcript, adding the GRC and IUG course designations to the appropriate courses. 

If all semester reports have been submitted in a timely manner, the graduate program will clearly see all courses used for the graduate degree, with the exception of the current semester. Courses will not be moved for the current semester until the grades have been reported. However, the program should have a copy of the current semester report indicating which current courses may be counted on the graduate record. Do not assume that all 400/500/600/800 level courses will remain on the graduate transcript.

REMEMBER: All courses for the current semester appear on the graduate transcript, but will automatically transfer to the undergraduate transcript unless a semester report has been submitted, instructing otherwise (i.e., the default is that all courses for the current semester move to the undergraduate transcript, unless action is taken otherwise as initiated through a semester report ).

Revising Semester Reports

If it is discovered that a semester report needs to be revised, a new semester report must be submitted that will replace, in total, the prior report for the specified semester. The revised report must clearly list ALL courses to be marked as “GRC” or “IUG” for that specific semester. In other words, if the program is simply adding a single course to those already processed for that semester, the revised semester report must list all the courses from the original report AND the new course. Also, the “Y” at the top of the semester report must be circled, indicating that this is a revised semester report. 

Potential Problems

If the semester reports have not been submitted, or all semester reports for a single student are submitted in the final semester, the graduate audit will be blank with the exception of the current semester’s courses. The undergraduate transcript will show all courses, except for the current semester.

If semester reports are submitted late in the semester of graduation, additional processing is required by GES to get updated audits to the graduate program and semester reports to the Registrar’s Office. This also creates a significant workload burden on the Registrar’s Office. 

Semester reports listing incorrect semesters and/or courses will be returned to the program for corrections. This causes a delay in processing.

If a semester report is received for a semester prior the students’ original IUG admission semester, the student must be retroactively admitted to the IUG program. For Program IUG’s, GES must again ensure that the new admit semester is the same as or later than the effective starting semester. .The student must be in the undergraduate degree and major specified in the approved programmatic IUG for the retroactive semester of admission.

Students may only be admitted to a Program IUG after the IUG has been officially approved and not before the official effective starting semester for the approved IUG. Courses taken before the effective starting semester may not be counted as IUG or GRC credits. (Refers to Program IUG’s only)

Students may not count courses toward an IUG program prior to the student’s admission as an Honors student. Courses taken before the student’s admission as an Honors student may not be counted as IUG or GRC credits. (Refers to SHC IUG’s only)