Coordination of your printing needs with external printers is a service provided through the Office of Strategic Communications. The office does not coordinate on-campus printing services done through the copy center. The college utilizes several different high-quality printing vendors on a regular basis.
For printing assistance, please contact the marketing office at least six weeks prior to the date you will need your material. A staff member will have you complete the appropriate documentation to ensure an understanding of your printing needs.
Information needed:
- Number of printed pieces required.
- Size of piece, including estimated number of pages. The exact number may change once the piece is designed.
- Number of colors. Remember: black is one color and an additional color is two colors, etc. Full-color photographs are considered four color.
- Budget to be charged and amount allocated for the project.
- Deadline for delivery of printed publication. Please indicate if the publication is tied to an event or other activity for which a date has been set.
- Delivery destination. Unless otherwise requested, printed items will be delivered to Strategic Communications. We will log the piece in and check the quality. We will notify you that the piece has arrived so that you may make arrangements to pick it up.
Once the complete print specifications are available—usually during the design process—the office will obtain a printing estimate. The price quote will be compared with the budgeted amount, and if there is a large discrepancy between your budgeted amount and the quote, other options will be recommended.
If you choose to use a vendor other than the one recommended by Strategic Communications, you will be expected to manage these projects. The office will provide printing specifications but ask you to assume responsibility for all contact with that printer, including delivery.
Printing times range from one week to one month, depending upon the size and complexity of the job. Please consider printing times when figuring the amount of time for the entire project. Bulk mailing of printed materials adds additional time and cost.
Strategic Communications will make every attempt to produce your publication within the timeframe that you have specified; however, client delays and major changes to the original material will delay receipt of the printed publication. The office will let you know immediately if your publication cannot be produced within your requested time frame so that other arrangements can be made.