Student Activity Fund

Student Activity Fund

The Student Activity Fund (SAF) is a fund that almost every registered student at Penn State Harrisburg pays into as part of the Student Fee collected with tuition. The purpose of the SAF is to provide students with the funds to enhance their co-curricular campus experience while here at Penn State Harrisburg.

 

SAF Table of Contents

Purpose

Per the 2017 Student Fee Board Handbook, Section 2.1: Activities funding enhances the student out-of-class experiences including programming, travel, equipment, and media publication. The primary use for activities funds is to enhance the campus climate through student-initiated programming, activities, and experiences. Student activities educate, entertain, and/or engage students outside of academic requirements.

About SAF Funding Requests 

Requests for funding are made by submitting proposals, which are reviewed and voted upon by the SAF Allocation Committee. The SAF Allocation Committee is responsible for reviewing and voting on proposals, recommending or requiring stipulations of the applicant(s), and allocating activity fund monies consistent with the purpose of the fee described above. Before submitting a proposal it is required that you review the Student Fee Board Handbook and the Tips for Submitting a Successful Proposal. 

Student Activity Fund Proposal Process 

  1. GENERATE IDEA
    • Come up with an idea that you feel meets the needs and wants for students.
  2. VIEW SAF WEBSITE FOR OPEN ROUND DATES
    • The event or trip date must be at least 30 business days after the Allocation Meeting Date; anything less will be automatically denied.
  3. REVIEW REQUIRED RESOURCES
    • Review the SAF Handbook, Tips for a Successful Proposal, and the SAF Red Flag Policy
  4. PLAN EVENT OR TRIP THOROUGHLY
    • Be descriptive and provide all details available
  5. GATHER QUOTES
    • Refer back to the Tips for a Submitting a Successful Proposal to view the quote requirements
  6. DEVELOP & SUBMIT PROPOSAL
    • The SAF proposal form is located in the Forms section of the SAF portal at Engage@Harrisburg 
  7. AWAIT FUNDING REPLY
    • Watch your PSU Email for funding replies after the listed allocation meeting date for relevant round
  8. FUNDING RECIPIENT TASKS
    • Once the proposal is approved, complete steps listed in your allocation email
  9. PROPOSAL CLOSEOUT TASKS
    • Provide required follow-up materials listed in the
      Funding Recipient Checklist within one week of after your trip/event

 

Submitting a Proposal and Rounds Schedule

The SAF Proposal Form can be found on Engage@Harrisburg in the SAF portal under “Forms.” (You must be a member of the Student Activity Fund group on the Engage@Harrisburg portal to access the form).

Before submitting a proposal it is required that you review the Student Fee Board Handbook  and the Tips for Submitting a Successful Proposal. Submitting a proposal does not guarantee funding.

Proposal forms will open at 8am on the Round Open Dates and close at 5pm on the Round Close Dates for each respective round.

The SAF Allocation Committee at Penn State Harrisburg requires that all proposals have an event date at least 30 business days from the allocation meeting dates listed below. Events planned for fewer than 30 business days before the allocation meeting dates will not be considered for funding. 

2018/2019 SAF Proposal Rounds Schedule
 
  Round Opens Proposals Close Allocation Meeting Event After This Date
B 8/31 9/7 9/14 10/26
C 9/28 10/5 10/12 11/26
D* 10/26 11/2 11/9 1/7
E 1/18 1/25 2/1 3/15
F 2/15 2/22 3/1 4/12
A** 3/29 4/5 4/12

Payments after:
7/1/19

* ONLY Spring semester event/trip requests will be accepted starting this round.
** ONLY Fall semester event/trip requests will be accepted.

Notification of Committee Decision

After the SAF Allocation Committee meeting, a notification will be emailed detailing the committee’s decision and any stipulations of the decision.

Student Activity Fund Allocation Committee Authority and Membership

Authority

Section 5.2.1: Campus Allocation Committees are granted the authority by the SFB (Student Fee Board) to allocate Student Fee Funds for all requests related to student activities, recreation, and services (with the exception of those established by the Commonwealth Fee Board) at each of the Commonwealth campuses. The activities portion of the fee includes, but is not limited to, student organization recognized by the University, college, or department, affiliate organizations, and University units. Activities allocations will be pursuant to the campus allocation handbook and local/federal/state law (Student Fee Board Handbook, 2017).

SAF Allocation Committee Membership

  • SGA President (co-chair)
  • Director of Student Affairs or Designee (co-chair)*
  • 8 Student Appointees
  • 1 Staff Member**
  • 1 Faculty Member**

*non-voting, unless as a tie-breaker
**non-voting member

Visit Engage@Harrisburg for a list of the current SAF Committee members.