Campus Closures and Weather Delays

During a weather-related delay or closure, campus officials will continue to monitor conditions and will provide updates to the college community as necessary. The most up-to-date information will be shared via Penn State's PSUAlert system and on the college's website, digital signage, Facebook, Twitter, and local television stations.

All employees and students are encouraged to take responsibility for their own safety. Faculty, staff and students should use their own best judgment when considering traveling to campus or the need to leave early during times of inclement weather. 

Table of Contents

Critical Services

When the campus is closed due to inclement weather, the college continues to provide critical services to the students who live on campus, including housing and food. Note: If normal hours of operation of on-campus dining facilities change, residential students will be notified directly by Housing and Food Services.
Police Services and other emergency services also remain operational around the clock, regardless of the weather. The safety of our Penn State Harrisburg community remains a priority, and everyone is urged to use extra caution during inclement weather. 

Classes and Exams

In the event of a campus closure or delay due to weather conditions, please be advised of the following guidelines:

  • Instructors teaching a course in any mode of instruction may opt to deliver instruction asynchronously.
  • When a campus closes, faculty may not move a cancelled residential instruction class meeting to a synchronous online meeting. Faculty may, however, provide asynchronous online instruction to make up for the cancelled class.
Delivery of COVID Instructional Mode Courses during a Change in Normal Campus Operations
Mode of Instruction Action
In-Person (CP)
  • Classes may be cancelled or offered asynchronously.
  • They may not meet remote synchronously.
Hybrid/COVID Mixed-Mode (CM)

Because of differences in how CM courses are structured, instructor must specify in syllabus how class content will be delivered on a weather day or in the case of other emergencies.

If a course is scheduled to meet in person on the day of a change in normal campus operations, instructors should give serious consideration to meeting asynchronously.

Remote Synchronous (CR)
  • Classes may continue to be taught remote synchronously if the faculty member wishes and is safely able to do so.
  • Alternatively, classes may be cancelled or offered asynchronously.
Remote Asynchronous (Web and CW) Classes will continue with no changes.

 

  • Because students’ access to Wi-Fi or other resources may be limited when they cannot travel to campus, or because students may have other commitments such as childcare in the case of a weather emergency, instructors of CR courses are encouraged to be flexible with attendance policies on these days and to provide make-up work to students who are unable to attend a remote synchronous class meeting during a change in normal campus operations. 
  • Unless an instructor is designated as an “essential employee,” they should not travel to campus during a change in normal campus operations. If a faculty member’s use of a classroom or other setting for specialized instructional materials is necessary in order to teach a class, that class should be offered asynchronously or cancelled.

On-campus, In-person Activities during Delayed Openings

Any scheduled in-person activities that begin before the announced delay time are canceled. Activities beginning at or after the announced delay time will be held as originally scheduled.

Additional Guidance for Staff

  • Essential employees reporting to campus for work
    Employees who currently report to campus for work and have been previously identified as performing duties essential to maintaining campus operations should report to campus as directed. These employees will receive Campus Closure Compensatory Time for hours worked, subject to guideline maximums.
     
  • Non-essential employees working on campus
    Employees who are not identified as performing duties essential to maintaining campus operations, who are unable to perform their work remotely, and are currently required to report to campus for their job, should not report to work. These employees will receive Campus Closure Pay, subject to guideline provisions.
     
  • Employees working remotely
    If an employee is working remotely (because of the COVID-19 pandemic, under an approved telecommuting arrangement, or otherwise), and the employee continues to be able to work, they should perform their regularly assigned duties. Employees working remotely are not eligible for Campus Closure Compensatory Time. An employee working a rotating schedule of on-campus and remote work should plan to work remotely, regardless of rotation schedule. Supervisors of remote employees should be flexible to allow employees the option to use accrued vacation or personal holiday time and flexible hours during a campus closure or transition to remote operations, where feasible. 
     
  • Employees working at an alternate work location
    If an employee is working at an alternate location, such as attending a conference or training, the employee is not eligible for Campus Closure Compensatory Time if they are able to continue their work responsibilities.

Employees who have questions about campus closure should contact their unit human resources consultant.


References and Additional Information

C-5. College Operations during Periods of Inclement or Dangerous Weather Conditions or Other Weather-Related Emergencies

Senate Policy 45-00, Faculty and Student Responsibilities Regarding Cancelled Classes When a Campus is Closed

Back to State Procedures for Instruction memo