This form is to be used to request use of the Penn State Harrisburg Kulkarni Theatre. Please complete the form before calling to request the use of the facility. Provide as much information as possible on this form.

After your request is submitted, the Arts Manager will call or email you to discuss the request. If the event is approved, you will receive a fully signed request form via email or campus mail.

Note: Only a fully signed form indicates a confirmed reservation.

Contact Information (Event Organizer)

Please make sure that you read and understand Penn State Harrisburg External Facility Policy and Procedures.

Event Information
Audience expected
Seating Capacity 355
Please use specific language, for example: speaker presentation, cultural program, lecture, meeting, panel discussion, performance event, etc.
If the requested stage setup is available, please upload it now. Refer to the Stage Diagram (PDF).
Upload requirements
Furniture
Kulkarni Theatre inventory: 30 blue plastic armless chairs and (4) 6 foot tables.
Please check the items needed for the event

Technical Charges/Fees

Due to staffing issues and additional needs, fees may be charged to your provided budget for events that involve performance elements and extended hours.  During a meeting/consultation, fees will be determined for additional technical staff and/or equipment rentals. If any equipment is damaged or clean up is needed beyond the usual cleaning, your budget would be charged as well.

Theatre Service Fee:  $30.00/hour with a 4-hour minimum per day.

Please Note:
  • All catering needs are handling independently by the requestor. Please contact Housing & Food Services to arrange for food delivery and pick-up/clean-up after your event.
  • All video and electronic files should be emailed to Matt Mitra, mrm454 at least 3 days prior to the event. The files should be pc-based, and if not, please provide your own mac laptop for the event.
  • Events with contracted speaker/artist must attach preliminary contract copy prior to approval. Fully signed contract must be submitted at least 4 weeks prior to event date.
  • Your event is not confirmed at this time. The Arts Manager will contact you in 3-5 business days to discuss your event.  Confirmation occurs when you receive your signed and dated Kulkarni Theatre External Facility request form.
Signature
I certify that the responses provided on this request form are true and complete to the best of my knowledge.