Fleet Vehicle Request

Effective July 1, 2020, all Penn State employees must seek permission for University-affiliated domestic travel, including air travel, from their unit executive. Employees are asked to limit travel where possible and consider virtual options that might replace or reduce the need to travel.

Travel Request Approval Form

  • All trips must be pre-approved by the Budget Administrator and scheduled with correct budget information.
  • Please provide a one-week notice (minimum) for your fleet requests to ensure that we can provide a vehicle to meet your needs.
  • Fleet Service Office Hours of Operation: Monday-Friday, 7 am - 4 pm
  • Drivers must show a valid United States driver's license at time of vehicle pickup.
Requestor Information
Reservation Information
Travel Information
Vehicle Type
Van Qualifications

Submit this section ONLY if you are reserving a 15-passenger van.

Save/Print the completion certificate to PDF; it will be needed for each van request

Upload requirements
Spotted Lantern Fly Requirements

Complete this section ONLY if you are reserving a vehicle between March 16 and November 18.

All Penn State Harrisburg fleet vehicles originate in the Spotted Lantern Fly (SLF) quarantine area. As a result, the driver must complete the SLF training prior to requesting a fleet vehicle, be familiar with all requirements for vehicle inspection, and ensure compliance with these requirements.

A SLF Certificate must be attached with every Vehicle Request.

Training is found on the Learning Resource Network (LRN) by typing "Spotted Lanternfly" in the search box.

Important: Save/Print the completion certificate to PDF; it will be needed for each vehicle request.

Upload requirements
Additional Information