Penn State Harrisburg

Student Activity Fee Fund Application

Event/Program Information




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Contact Person





Adviser Information
Type of Request

Please choose the category that best describes your event/program.


Event/Program Summary

Summarize the nature of this event.  Please answer the following questions in your summary: How will this event benefit the campus as a whole? Why is this event needed? Is this event open to all Penn State Students (if no, explain)? How will this event be marketed to the campus community? Is this a repeat program (if so, please provide information on the success of the previous event)?

Other Support
Is this event/program receiving financial support from any other organizations? If yes, please explain from where and how much.
Cost Summary

Please list the costs associated with this event/program.

Examples:

  • Speaker's fee; $500; quote from speaker/agent attached
  • Catering; $120; quote from Dining Services attached
  • Dunk booth rental; $200; quote from Rent-All World attached

Important: Supporting documents/professional or vendor quotes are required for all items being requested. Please list items and attach additional documentation to this proposal.

If you have more than 5 items/supporting documents, contact Stephanie White (syw10@psu.edu) for instructions.


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Responsibility Agreement

By submitting this proposal, I affirm that the facts set forth in it are true and complete. I understand that submitting a proposal does not guarantee funding.  I understand that if my event is funded, I or my organization is responsible for planning this event and providing SAF with all of the proper documents for funding. I understand that if my event is funded, I or a member of my organization is responsible for completing an evaluation and may be asked to give a presentation on the learning outcomes of this event/program.  I have read the policy below and understand that I or my organization is responsible for attaining to SAF policies.


Our Policy

It is the policy of this organization to provide equal opportunities to all Penn State Harrisburg Students.  Please note the following rules/regulations of SAF:

  • SAF Proposals must be submitted electronically, via this form.
  • Official cost documentation must be attached.  SAF can deny funding if supporting documentation of cost is not provided.
  • Late proposals will not be accepted.
  • All requests for payment (speaker fees, registration costs, etc.) must be submitted three weeks prior to the event.  The SAF office needs this time to obtain approval(s) in order for monies to be released.
  • All checks will go directly to vendor/service provider.
  • Receipts are due no later than two weeks after an event.  If receipts are not received, the funds may not be reimbursed and you may be responsible for costs.
  • If funds are granted, a program evaluation must be submitted; for larger funding programs, the SAF committee may require a presentation from the individual/group on the learning outcomes of the funded program.
  • Organizations are limited in receiving no more than 5% of the total SAF budget for any academic year. 
  • Individuals are limited in receiving no more than 0.5% of the total SAF budget for any academic year.
  • SAF funds must be used within 3 months of the event date listed.

Please ensure that you’ve accounted for the costs of publicity, catering, entertainer/speaker fees, set-up or tear-down costs, security and monitoring fees, equipment fees, conference fees, etc.  Hotel maximum is $100/night per room.