Penn State Harrisburg

Emergency Response Plan

Contents 

Introduction

Purpose

The basic emergency procedures outlined in this guide are to enhance the protection of lives and property through effective use of College and campus community resources. Whenever an emergency affecting the campus reaches proportions THAT CANNOT BE HANDLED BY ROUTINE MEASURES, the Chancellor or his/her designate may declare a state of emergency, and these contingency guidelines may be implemented. There are two general types of emergencies that may result in the implementation of this plan. These are: (1) large-scale disorder, and (2) large-scale natural/man-made disaster. Since an emergency may be sudden and without warning, these procedures are designed to be flexible in order to accommodate contingencies of various types of magnitudes.

Scope

These procedures apply to all personnel, buildings and grounds, owned and operated by the College to include those peripheral areas adjoining the college.

Types of Emergencies

Types of emergencies covered by this manual are:

  1. Fire
  2. Earthquake
  3. Chemical or hazardous material spill
  4. Explosion, downed aircraft [crash] on campus
  5. Bomb
  6. Civil disturbances or demonstrations
  7. Utility failure
  8. Violent or criminal behavior
  9. Medical emergencies
  10. Active Shooter
  11. Psychological crises

In addition there are sections on how to report all emergencies, building evacuations, and first aid instructions.

Definitions of Emergencies

The Chancellor or designate shall serve as the overall Emergency Director during any major emergency or disaster. The following definitions of an emergency are provided as guidelines to assist building and area coordinators in determining the appropriate response:

  1. Minor Emergency: Any incident, potential or actual, which will not seriously affect the overall functioning of the College. Report immediately to Safety and Police Services.
  2. Major Emergency: Any incident, potential or actual, which affects an entire building or buildings, and which will disrupt the overall operations of the College. Outside emergency services will probably be required, as well as major efforts from campus support services. Major policy considerations and decisions will usually be required from the College Administration during times of crises. Report immediately to Safety and Police Services.
  3. Disaster: Any event or occurrence which has taken place and has seriously impaired or halted the operations of the College. In some cases, mass personnel casualties and/or severe property damage may be sustained. A coordinated effort of all campus-wide resources is required to effectively control the situation. Outside emergency services will be essential. In all cases of disaster, an Emergency Operations Center will be activated, and the appropriate support and operational plans will be executed.

In addition, any incident which has the potential for adverse publicity concerning campus resources of the College should be promptly reported to the College Public Information Office and Safety and Police Services.

Assumptions

The College Emergency Response Plan is predicated on a realistic approach to the problems likely to be encountered on a campus during a major emergency or disaster. Hence, the following are general guidelines:

  1. An emergency or a disaster may occur at any time of the day or night, weekend or holiday, with little or no warning.
  2. The succession of events in an emergency are not predictable. Hence, published support and operational plans will serve only as a guide and checklist, and may require field modification in order to meet the requirements of the emergency.
  3. Disasters may affect residents in the geographical location of the College, therefore City, County and Federal emergency services may not be available. A delay in off-campus emergency services may be expected (up to 48 - 72 hours).
  4. A major emergency may be declared if information indicates that such a condition is developing or is probable.

Declaration of Campus State of Emergency

The authority to declare a campus state of emergency rests with the College Chancellor or his/her designate as follows:

During the period of any campus major emergency, Safety and Police Services as required shall place into immediate effect the appropriate procedures necessary in order to meet the emergency, safeguard persons and property, and maintain educational facilities. Safety and Police Services shall immediately consult with the Chancellor regarding the emergency and the possible need for a declaration of a campus state of emergency.

When this declaration is made, only registered students, faculty, staff and affiliates (ie, persons required by employment) are authorized to be present on campus. Those who cannot present proper identification (registration or employee identification card, or other I.D.) showing their legitimate business on campus will be asked to leave the campus. Unauthorized persons remaining on campus may be subject to arrest in accordance with the Crimes Code.

In addition, only those faculty and staff members who have been assigned emergency operations team duties will be allowed to enter the immediate disaster site.

In the event of earthquakes, aftershocks, fires, storms or major disaster occurring in or about the campus, or which involves College property, Safety and Police Services will be dispatched to determine the extent of any damage to College property.

Direction and Coordination

Emergency Director

All emergency operations shall be directed by the Chancellor or his/her designate.

In the absence of the Chancellor or designate, the on-duty Safety and Police Services officer shall assume operational control of the emergency until relieved.

Emergency Coordinator

All emergency operations shall be coordinated by the Director of Safety and Police Services or delegated alternate. The direct operational control of the campus during a major emergency or disaster is the sole responsibility of the College Emergency Coordinator or his designate. The coordination of campus emergency resource teams is the responsibility of the Director of Safety and Police Services who will coordinate all on-campus emergency functions as directed.

Emergency Command Post

When a major emergency occurs, or is imminent, it shall be the responsibility of Safety and Police Services to set up and staff an appropriate Emergency Operations Center as directed.

Field Emergency Command Post

If the emergency involves only one building or a small part of the campus, a Safety and Police Services vehicle is to be placed as near the emergency scene as is reasonably possible. At least one uniformed officer is to staff the command post at all times or until the emergency ends. A small office with a desk, chairs, and a telephone may also be required near the scene.

Field Emergency Command Post Equipment to include:

  1. Barricades and barrier tape, and signs for the scene.
  2. Portable hand radios.
  3. Portable public address system.
  4. First aid kit.
  5. Campus telephone directory and local telephone directories.

Emergency Operations Center

The Emergency Operations Center is to be set up in an appropriate area. At least one Safety and Police Services Officer is to staff the Emergency Operations Center at all times until the emergency situation ends. A marshalling area for outside and local agency assistance shall be established by Safety and Police Services for operations of the combined on-site Critical Incident Response Team. A conference room with facilities for emergency teams or media \ crews, and which is designed to accommodate multiple telephone and/or electrical appliances is desirable.

Critical Incident Response Team (CIRT)

In addition to establishing an Emergency Operations Center as necessary, Safety and Police Services shall immediately begin contacting all necessary members of the Critical Incident Response Team, which consists of the following personnel or their designate:

  • Emergency Director: Chancellor/Senior Associate Dean
  • Emergency Coordinator: Director of Safety and Police Services
  • Physical Plant: Director of Business Services
  • Safety and Police Services: Police Supervisor/Senior Police Service Officer
  • Public Information: Campus Public Information Officer
  • Student Services: Senior Director of Student Life & Enrollment Services
  • Housing and Food Services: Director of Housing/Food Services
  • Library: Library Director

Team members may coordinate as necessary with the Emergency Coordinator (ie, the Director of Safety and Safety and Police Services) for implementation and coordination of campus operation plan and support as it pertains to their areas.

Team members are to be kept in constant communication with the Field Emergency Command Post. General responsibilities of the team members are listed below.

Emergency Director: Chancellor/Senior Associate Dean

  1. The Chancellor or designate is responsible for the overall direction of the College emergency response.
  2. Works with the Director of Safety and Police Services and others in assessing the emergency and preparing the College's specific response.
  3. Declares and ends, when appropriate, the campus state of emergency as provided for in the introduction of this guide.
  4. Notifies and conducts liaison activities with the College Administration, governmental agencies, Critical Incident Response Team and others as necessary.

Emergency Coordinator: Director of Safety and Police Services

  1. The Coordinator is responsible for the overall coordination of the College emergency response.
  2. Determines the type and magnitude of the emergency and establishes the appropriate emergency command post.
  3. Initiates immediate contact with the Chancellor and College Administration, begins assessment of the College's condition.
  4. Notifies and utilizes university police, other local police agencies and, if necessary, student aides in order to maintain safety and order.
  5. Notifies the members of the Critical Incident Response Team and advises them of the nature of the emergency.
  6. Notifies and conducts liaison activities with an appropriate outside organization such as fire, police, Homeland Security, PEMA, etc.
  7. Insures that appropriate notification is made to off-campus staff when necessary.
  8. Performs other related duties as may be directed by virtue of the campus emergency.
  9. Prepares and submits a report to the Chancellor appraising the final outcome of the emergency.

Physical Plant: Director of Business Services

  1. Provides equipment and personnel to perform shutdown procedures, hazardous area control, barricades, damage assessment, debris clearance, emergency repairs and equipment protection.
  2. Provides vehicles, equipment and operators for movement of personnel and supplies, assigns vehicles as required to the Critical Incident Response Team for emergency use.
  3. Obtains the assistance of utility companies as required for emergency operations.
  4. Furnishes emergency power and lighting systems as required.
  5. Surveys habitable space and relocates essential services and functions.
  6. Provides facilities for emergency regenerator fuel during actual emergency or disaster periods.
  7. Provides for storage of vital records at an alternate site; coordinates with building and school coordinators for liaison and necessary support.

Safety and Police Services: Police Supervisor/Senior Police Services Officer

  1. Maintains the Safety and Police Services office in a state of constant readiness.
  2. Notifies College administrators of major emergencies.
  3. Monitors campus emergency warning and evacuation systems.
  4. Takes immediate and appropriate action to protect life, property, and to safeguard records as necessary.
  5. Obtains assistance from the City, County, State and Federal Government for radiological monitoring and first aid as required.
  6. Provides traffic control, access control, perimeter and internal security patrols and fire prevention services as needed.
  7. Provides and equips an alternate site for the Emergency Command Post.
  8. Maintains liaison with County/State telecommunications support as necessary.

Public Information: Public Information Officer

  1. Establishes liaison with the news media for dissemination of information as requested by the Chancellor.
  2. Establishes liaison with local radio and TV services for the public announcement.
  3. Arranges for photographic and audio-visual services
  4. Only authorized spokespersons will meet or talk with the media
  5. Only factual information will be released; no speculation will be offered
  6. Advises the Chancellor or designee of all news concerning the extent of disaster affecting the campus
  7. Prepares news releases for approval and releases to media concerning the emergency.

Student Services: Senior Director of Student Life & Enrollment Services

  1. Coordinate assistance for students with physical health/medical issues.
  2. Provide psychological health/emotional well-being counseling to students in need.
  3. Act as liaison to Safety and Police Services to assure the physical safety of students on and off campus.
  4. Residence Life staff will work with others as needed to provide for housing of students if the crisis necessitates change of residence for individuals or groups.
  5. Coordinate communication with parents/family and significant others.

Housing and Food Services: Director of Housing and Food Services

  1. Coordinate housing and food service assistance during emergencies.
  2. Coordinate communication with parents/family and significant others.

Library: Library Director

  1. Coordinate the closing and securing of the Library.
  2. Ensuring all monies deposited in a secure location.
  3. Notify Dean of University Libraries.

Responsibilities

Chancellor

The Chancellor or designated alternate as Campus Emergency Director, is responsible for the overall direction of campus emergency operations as outlined in the Emergency Response Plan section of this guide.

Administrators, School Directors, and Department Heads

Every administrator, school director and department head may appoint a specific person as Emergency Coordinator for every activity under their control, and has the following general responsibilities prior to and during any emergency:

  1. Emergency Preparedness
    1. Building evaluation information shall be distributed to all employees with follow-up discussions, on-the-job training or explanation as required. Contact Safety and Police Services for assistance.
    2. Time shall be allowed for training employees in emergency techniques such as fire extinguisher usage, first aid, CPR and building evacuation procedures. Contact Safety and Police Services for assistance.
  2. Emergency Situations
    1. Inform all employees under their direction of the emergency condition.
    2. Evaluate impact the emergency has on their activity and take appropriate action. This may include ceasing operations and initiating building evacuation.
    3. Maintain emergency telephone communications with officials from their own activity (or from an alternate site if necessary).

Faculty and Staff Members

Each faculty and staff member has the responsibility to:

  1. Educate their students and/or employees concerning College emergency procedures as well as evacuation procedures for their building and/or activity.
  2. Inform their students and/or staff of an emergency and initiate emergency procedures as outlined in this Guide.
  3. Evaluate survey and estimate their assigned building facility or activity in order to determine the impact a fire or earthquake could have on their facility. Report all safety hazards to Safety and Police Services.

College Notification System

Safety and Police Services Officer (On-Duty)

The On-duty Safety and Police Services Officer is the focal point for two-way transmission of official emergency telephone communications to College administrators. Each College administrator, upon receiving notification of a campus emergency, is to pass the same information along to those departments/offices under his direction.

The officer on-duty will notify the Director of Safety and Police Services of any campus emergency as necessary and will initiate the notification system by calling the following College administrators as appropriate:

  1. Chancellor
  2. Senior Associate Dean
  3. Director of Business Services
  4. Senior Director of Student Life & Enrollment Services
  5. Public Information Officer

Important: During an emergency, campus phones must be restricted for College official notification only. In the absence of phone services, Safety and Police Services may recruit runners for emergency notification (contingent on available personnel.)

Text Message Policy

University will transition to new emergency messaging service this summer. Read more...

Penn State Harrisburg has added an emergency alert text messaging service, PSUTXT, to help get information to students, faculty, and staff during crisis situations.

This service will be used only to deliever urgent information in the event of a campus emergency. Penn State Harrisburg community members must opt-in to receive emergency text messages; the registration form is located at http://psutxt.psu.edu. Be sure to select Harrisburg Alerts in the Optional Groups section.

The system will only be used to deliver emergency notices about Penn State Harrisburg.

Along with the new text messaging ability, the college's emergency communication channels include the website, telephone, e-mail, and automated emergency messages at the college's main phone number, 717-948-6000.

On / Off Campus Sources of Assistance During Emergencies

On-Campus Assistance

  1. Campus Emergency Dispatch
    • While dialing from ON-CAMPUS telephone, dial 8-9-1-1
    • University Police Officers are on duty twenty-four hours per day. Additionally, police help is readily available from other local police departments.
  2. Maintenance Operations: Trouble/Service
    • After 5:00 p.m. contact Safety and Police Services at 979-7976.
    • Skilled workers are available from Maintenance at all times during normal working hours and on short notice at other times. They are capable of providing the following emergency services:
      1. Utilities: Repairs to water, gas, electric and sewage systems.
      2. Structures: Repairs to structures and mechanical equipment therein, including heating and cooling systems.
      3. Equipment: Portable pumps, generators, floodlights, welders, air compressors, tractors, backhoes, fork lifts, etc.
      4. Transportation: Fleet vehicles, light trucks, dump trucks and tractors.
  3. Purchasing (Located at Physical Plant)
    • Emergency procurement of materials and services can be arranged in direct support of any contingency.
  4. Receiving (Located at Physical Plant)
    • Emergency procurement of items needed for campus support.
  5. Emergency Shutdown Procedures
    • NOTE: In the event of a natural disaster in which major structural damage is sustained it is advisable to turn off hazardous utilities: electricity and natural gas are of primary concern. The system at the pool should not be overlooked, but any emergency activity in that area (CUB) should be approached with utmost caution. Leaking gas-chlorine will form a hazy cloud which may drift from one area to another or disperse into the atmosphere. This cloud should be avoided and any work done in its vicinity should be with the safety of an approved air-pac. Broken gas-chlorine tanks will exhaust themselves and the chemical will eventually disperse and become relatively non-toxic. The important aspect of dealing with leaking chlorine-gas is to evacuate the immediate area and/or buildings.
    • For details of Emergency Shutdown procedures see following

Reporting Emergencies

Campus Emergency Service

  1. IN AN EMERGENCY DIAL 9-1-1
  2. When calling stay calm and carefully explain the problem and location to the County Dispatcher.
  3. DO NOT HANG UP UNTIL TOLD TO DO SO. KEEP CALM / KEEP OTHERS CALM.

Disaster Resources

  1. Lower Swatara Police Department - 717-939-0463
  2. Lower Swatara Fire Department - 717-944-5789
  3. Pennsylvania State Police - 717-346-4882
  4. Life Lion Emergency Medical Services - 717-531-3883
  5. Dauphin County Department of Sheriff - 717-255-2660
  6. Hershey Medical Center - 1-800-243-1455
  7. American Red Cross - 1-800-733-3767
  8. PennDot - 1-800-932-4600
  9. Salvation Army - 1-800-958-7825
  10. Pennsylvania National Guard - 717-787-2402
  11. Pennsylvania Emergency Management Agency (PEMA) - 717-651-2001
  12. Federal Emergency Management Agency (FEMA) - 1-800-621-3362
  13. Pennsylvania Dept of Health - 1-877-724-3258
  14. Conservation Corps - 1-202-737-6272
  15. Chemtrec (Chemical Emergencies) - 1-800-424-9300
  16. United States Coast Guard - 1-877-669-8724
  17. Transportation Security Administration - 1-866-289-9673
  18. Federal Bureau of Investigation (FBI) - 717-232-8686
  19. Dauphin County Board of Commissioners - 717-692-1947
  20. Pennsylvania Governor's Office - 1-800-932-0784
  21. National Transportation Safety Board - 1-800-573-0937
  22. Penn State Harrisburg Police Department - 717-979-7976
  23. Central Pennsylvania Repeater Club (Local Ham Radio Club)
  24. National Weather Service - 814-231-2408
  25. Dauphin County Crisis Inervention (Mental Health) - 717-232-7511
  26. Center for Disease Control (CDC) - 1-800-232-4636
  27. Pennsylvania Spill Hotline (Oil / HazMat) - 877-333-1904

Evacuation Procedures

IN AN EMERGENCY ----- POLICE/FIRE/AMBULANCE ----- dial 9-1-1

Building Evacuation

  1. All building evacuations will occur when an alarm sounds and/or upon notification by Safety and Police Services personnel or their designate.
  2. When the building evacuation alarm is activated during an emergency, occupants should leave by the nearest marked exit and alert others to do the same.
  3. ASSIST ANY PERSONS UNABLE TO EVACUATE INDEPENDENTLY IN EXITING THE BUILDING. Remember that elevators are reserved for persons with mobility needs. DO NOT USE THE ELEVATORS IN CASES OF FIRE AND/OR EARTHQUAKE.
  4. Once outside proceed to a clear area that is at least 500 feet away from the affected building. Keep streets, fire lanes, hydrant areas and walkways clear for emergency vehicles and personnel.
  5. DO NOT return to an evacuated building unless told to do so by a College Official.

Campus Evacuation 

  1. Evacuation of all or part of the campus grounds will be announced by Safety and Police Services as described.
  2. All persons (faculty,students and staff) are to immediately vacate the campus as described in the EMERGENCY EVACUATION PLAN below:

Emergency Evacuation Plan

General Information

Objective

  • This plan describes procedures to be followed in the event of a Natural and/or Nuclear Emergency Evacuation. It provides for prompt, orderly and controlled evacuation from a campus under emergency conditions.

Basis for Action

  • The need to implement evacuation from a campus shall be based upon the information received by or furnished to the Chancellor of Penn State Harrisburg or in the Chancellor's absence, the most senior college administrator available on site. This information may be in the form of instructions or advice from the Office of The Dauphin County Emergency Preparedness Director, The Governor's Office or other official agencies.

Exercise of Judgment and Contingencies

  • The actions described herein are basically standard by nature. When situations arise for which the procedures to be followed are not fully prescribed in this plan, responsible personnel will be expected to exercise judgment, make appropriate decisions and provide any support necessitated by the situation. Problems that cannot be resolved on the spot will be brought to the attention of the Chancellor or her/his designee.

Notification

  • The recipient of a notification to evacuate the geographical area shall immediately relay that notification to the Office of the Chancellor.
  • If the Office of the Chancellor is not open at the time of receipt of the alert, the alert shall be relayed to the University Police. This can be done through the Dauphin County Emergency Fire and Police Communication Center at Harrisburg (Dial 8-911 on a campus phone).
  • Upon the receipt of an official alert message, the University Police will relay the message to the most senior college administrator available on site or by phone. University Police will then stand by for orders to implement the Emergency Evacuation Plan.

Critical Incident Response Team (CIRT)

A Critical Incident Response Team (CIRT) will meet in the Emergency Operation Center (see below) upon notification of a critical incident. The CIRT will be comprised of a senior member from the offices of the Chancellor, Safety and Police Services, Business Services/Physical Plant, Student Services, and Public Information Office. The CIRT will be responsible for coordinating the College's implementation of an evaluation procedure.

Implementation Plan - Campus in Session Daytime Hours

The Office of the Chancellor will establish an Emergency Operation Center (EOC) in Room 113. It is from this office that official word is given to implement the Emergency Evacuation Plan. Once the implementation of the plan has begun, it is the responsibility of the Chancellor's Office to notify the appropriate offices at University Park and insure the following Penn State Harrisburg officials are notified:

  • Senior Director of Student Life & Enrollment Services
  • Director, University Police Services
  • Director of Business Services
  • Director of Student Affairs
  • Director of Marketing/Communications
  • Manager, Human Resources
  • Director, Housing & Food Services
  • Bursar/Financial Officer
  • Director of Continuing Education
  • Senior Associate Dean for Academic Affairs
  • Bookstore Manager
  • Library Director
  • Registrar
  • Director of Admissions
  • Information Technology Services
  • Marketing and Public Information Office
    • Draft a standardized script to be used for notices, bulletins, web pages, the phone answering system, and press releases as directed by the CIRT. Staff may also post notices in appropriate locations on Campus and on the Web.
    • Activate a phone answering system to advise callers that the Campus is closed and students, staff and faculty have departed for home or University Park.
    • Upon instructions from CIRT, evacuate. Professional personnel to report to the marshalling point for further instructions.
  • Student Affairs
    • Director of Student Affairs
      • Contact University Park as directed to make arrangements for receiving the evacuees.
      • Secure University vehicles for the evacuation motorcade to evacuation site from the CIRT.
      • Ensure that funds are made available to responsible parties to provide for the requirements of the evacuees in each vehicle traveling to the evacuation center evacuation site. Cash allocations are requested through the Finance Office.
      • Establish a marshalling point where professional staff should report for instructions. At Harrisburg, the marshalling point will be established in the Gallery Lounge in the Olmsted Building.
    • Health Services
      • Determine which drugs, records and equipment will need to be transferred to University Park.
      • Be prepared to render medical assistance in case of accident during the evacuation process.
      • Advise completion of duties to Director of Student Affairs, and report to marshalling point for further instructions.
  • Residence Life
    • Notify all residents in University Housing of the evacuation order.
    • Establish a checkout process to insure each resident has means of evacuating. Organize and operate a system for transporting stranded residents to the evacuation center in the Hetzel Student Union building at University Park. Establish marshalling points at the Community Center in Harrisburg.
    • Determine and report to the Director of Student Affairs, the names and number of evacuees already evacuated and the names and number of evacuees assembled at the marshalling point requiring transportation.
    • Assign a licensed driver to each vehicle in the evacuation motorcade. Insure that each driver has been equipped with ignition keys, documentation, and related funding. Insure the drivers are familiar with the evacuation route.
    • Supervise the loading and dispatch of each evacuation vehicle.
    • Report completion of the evacuation of all residents to the Director of Student Affairs.
    • Coordinator and Assistant Coordinator report to marshalling point for further instructions.
  • Recreation and Athletics
    • Responsible for the closing and securing of the Athletics facilities.
    • Report completion of duties to the Director of Student Affairs.
    • Coordinator report to marshalling point for further instructions.
  • Student Assistant Center
    • Close Office.
    • Report completion of duties to the Director of Student Affairs.
    • All professional staff reports to marshalling point for further instructions.
  • Student Activities
    • Report to marshalling point for further instructions.
    • At Harrisburg, ensure that phone answering service is operational; coordinate messages on system with Public Information Office staff.
  • Business Services Office
    • Notify each Department Head of implementation of evacuation plan. Each will then advise all personnel in their departments.
    • Also, at Harrisburg, advise staff in Child Care, and the Eastgate Center.
    • Provide the CIRT with the keys to all logistical supplies.
    • Report completion of duties to Director of Student Affairs.
    • Evacuate. Manager report to marshalling point Lounge for further instructions.
  • Physical Plant
    • The Department Office will notify all employees of the implementation of the Emergency Evacuation Plan.
    • The senior member of the Department will report to the CIRT to determine what actions are required for shutdown of the Campus functions.
    • Insure that all campus facilities are secured and on emergency set back.
    • Insure that University fleet vehicles are filled with gasoline and taken to location identified by the CIRT. The ignition keys and documents fare to be given to the CIRT. Maintenance Vehicles will be made available if needed.
    • Report completion of duties to the CIRT.
    • Evacuate. Manager and foremen report to marshalling point for further instructions.
  • Housing and Food Services
    • Notify personnel of implementation of emergency evacuation plan.
    • Report to the CIRT to determine what actions are required for shutdown of Campus functions.
    • Make available to the CIRT keys for motor vehicles.
    • Deliver alpha listing of student in residence to Director of Student Affairs.
    • Secure all cash in safe.
    • Render any assistance to Residence Life Staff needed to complete evacuation of housing. All residence buildings should be secured.
    • Deliver keys to food storage to CIRT.
    • Evacuate. Director and Assistant Director report to marshalling point for further instructions.
  • Bookstore
    • The Manager of the Bookstore is responsible for the closing and securing of the Bookstore and insuring that all persons in the Bookstore are notified of the evacuation order.
    • All monies will be deposited in the Bookstore Safe.
    • Report completion of duties to the Director of Student Affairs.
    • Evacuate. Manager report to marshalling point for further instructions.
  • Library
    • The Library Director is responsible for the closing and securing of the Library and insuring that all persons in the Library are notified of the evacuation order.
    • All monies will be deposited in a secure location.
    • The Library Director will notify the Dean of University Libraries.
    • Report completion of duties to the Director of Student Affairs.
    • Evacuate. Library Director to report to marshalling point for further instructions.
  • Bursar / Finance Office
    • Prior to final securing of funds, the Bursar/Financial Officer shall make a last minute check with the CIRT and Director of Student Affairs to determine if there is any immediate requirement for a cash allocation.
    • Insure that all ready cash not committed elsewhere is secured in the Finance Office Safe.
    • Evacuate. Financial Officer to marshalling point for further instructions.
  • Information Technology Services
    • Responsibilities are to close down and secure the Computer Center.
    • Manager report to marshalling point for further instructions.
  • University Police Services
    • The Senior Officer present on campus shall insure that the notification procedures have been completed. He/she will collect all available portable radios and deliver them to the EOC for use in the course of the evacuation.
    • Resume patrol of the campus to insure a safe and expeditious evacuation of all classroom buildings and on-campus residence onto the Commonwealth highway system.
    • Assist either the local police or National Guard authorities in traffic control to insure a smooth exit of campus personnel onto the Commonwealth highway system. In the absence of the authorities, initiate a system of traffic control.
    • When the campus has been completely evacuated, establish a patrol system that will insure the safety of personnel and real property of campus. This patrol shall be maintained until the Department of Safety and Police Services is ordered to evacuate the campus.
  • Registrar's Office
    • Deliver "ALPHA" roster to the CIRT.
    • Secure student records. Upon departure, take any records which may be needed and arrange for their safe storage and/or transfer to University Park.
    • Evacuate. Report to the marshalling point for further instructions.
  • Admissions Office
    • The Director of Admissions is responsible for the closing and securing of the Admissions Office and insuring that all persons in the Admissions Office are notified of the evacuation order.
    • Report completion of duties to the CIRT and report to the marshalling point for further instructions.
  • Continuing Education
    • Secure all records and close office.
    • Report to marshaling point for further instructions.
  • Human Resources
    • Secure all records and close office.
    • Report to marshalling point for further instructions.
  • Senior Associate Dean for Academic Affairs
    • Contact School Directors
    • Contact Chair Person of the Faculty Senate
    • Report to the CIRT for further instructions.

Implementation Plan - Campus in Session Evening, Weekend, or Holiday Hours

  • University Police Services will notify the Senior Director of Student Affairs and Enrollment Services, the University Police Services Supervisor and all persons in classroom buildings and the Library. The most senior members of units with representation on the CIRT will establish a Command Center in Room 113 at Harrisburg and implement appropriate portions of Section II of this plan.
  • University Police Services will alert the Residence Life Staff. Residence Life should alert everyone residing in the student housing. Residence Life Staff will follow the procedures outlined in Section II C. of this plan.
  • University Police Services will alert the Maintenance and Utilities Operations employees. Maintenance personnel will follow the procedures outlined in Section II E.

Evacuation Plan - Route of Travel

  • The official evacuation route for motor vehicle traffic of Penn State Harrisburg personnel is set-up to complement the evacuation route of the residents of Lower Swatara Township and the Borough of Middletown. All University traffic will proceed to Route 230. Turn right (West to entrance to Airport Connector). Proceed North on Connector to Route 283.
  • At this point, students should proceed to their homes. If unable to do so, students should report to the identified evacuation site.

Resumption of Normal Operations

  • Following an evacuation of campus, a schedule for resuming operations will be announced via local television, radio and the campus website.

Specific Procedures

Civil Disturbance or Demonstrations

Most campus demonstrations such as marches, meetings, picketing and rallies will be peaceful and non-obstructive. A student demonstration should not be disrupted unless one or more of the following conditions exists as a result of the demonstration:

  1. INTERFERENCE with the normal operations of the College.
  2. PREVENTION of access to office, buildings or other College facilities.
  3. THREAT of physical harm to persons or damage to College facilities.

If any of these conditions exist, Safety and Police Services should be notified and will be responsible for contacting and informing the Chancellor or designate. Depending on the nature of the demonstration the appropriate procedures listed below should be followed:

  1. Peaceful, Non-Obstructive Demonstrations
    1. Generally, demonstrations of this kind should not be interrupted. Demonstrations should not be obstructed or provoked and efforts should be made to conduct College business as normally as possible.
    2. If demonstrators are asked to leave but refuse to leave by regular facility closing time:
      1. Arrangements will be made by the Director of Safety and Police Services to monitor the situation during non-business hours, or
      2. Determination will be made by the Chancellor or designate to treat the violation of regular closing hours as a disruptive demonstration. (See Section 2.)
  2. Non-Violent, Disruptive Demonstrations
    1. In the event that a demonstration blocks access to College facilities or interferes with the operation of the College:
      1. Demonstrators will be asked to terminate the disruptive activity by the Senior Director of Student Life & Enrollment Services or his/her designate.
      2. Consideration will be given for having a photographer available.
      3. Key College personnel and student leaders will be asked by the Senior Director of Student Life & Enrollment Services to go to the area and persuade the demonstrators to desist.
      4. The Senior Director of Student Life & Enrollment Services or his/her designate will go to the area and ask the demonstrators to leave or to discontinue the disruptive activities.
      5. If the demonstrators persist in the disruptive activity, they will be apprised that failure to discontinue the specified action within a determined length of time may result in University disciplinary action including suspension or expulsion or possible intervention by Safety and Police Services (see Attachment A). Except in extreme emergencies, the Chancellor or designate will be consulted before such disciplinary actions are taken.
      6. Efforts should be made to secure positive identification of demonstrators in violation to facilitate later testimony, including photographs if deemed advisable.
      7. After consultation with the Chancellor, the Director of Safety and Police Services and the Senior Director of Student Life & Enrollment Services, the need for an injunction or the intervention of Safety and Police Services will be determined.
      8. If determination is made to seek the intervention of Safety and Police Services, the demonstrators should be so informed. Upon arrival of Safety and Police Services, the remaining demonstrators will be warned of the intention to arrest. (see Attachment B).
  3. Violent, Disruptive Demonstrations

    In the event that a violent demonstration in which injury to persons or property occurs or appears imminent, the Chancellor or designate and the Senior Director of Student Life & Enrollment Services will be notified:

    1. During Business Hours
      1. In coordination with the Senior Director of Student Life & Enrollment Services, Safety and Police Services will contact the Department.
      2. If advisable the Senior Director of Student Life & Enrollment Services will alert the Chancellor or designate who will then request a photographer be called to report to an advantageous location for photographing the demonstrators.
      3. The Chancellor, in consultation with the Senior Director of Student Life & Enrollment Services and the Director of Safety and Police Services, will determine the possible need for an injunction.
    2. After Business Hours
      1. Safety and Police Services should be immediately notified of the disturbance.
      2. Safety and Police Services will investigate the disruption and report and notify the Director of Safety and Police Services and the Senior Director of Student Life & Enrollment Services.
      3. The Senior Director of Student Life & Enrollment Services will:
        1. Report the Circumstances to the Chancellor
        2. Notify key administrators and if appropriate the School Director.
        3. Notify the College Public Information Officer.
        4. Arrange for a photographer.

    NOTE: The Director of Safety and Police Services reserves the right to call for additional police assistance without counsel from others if it is deemed to be of paramount importance to the safety of all persons involved.

Attachment A: Directive to Immediately Terminate Student Demonstration

Identify Self

This assembly and the conduct of each participant is seriously disrupting the operations of the College and is in clear violation of the rules of the College. You have previously been called upon to disperse and terminate this demonstration. (You have been given the opportunity to discuss your grievances in the manner appropriate to the College.) (In no event will the Administration of this College accede to demands backed by force.) Accordingly, you are directed to terminate this demonstration. If you have not done so within 15 minutes I will, under the authority of the Chancellor, take whatever measures are necessary to restore order - including calling for police assistance. Any student who continues to participate in this demonstration is subject to possible arrest and will also be subject to University sanctions including suspension.

Attachment B: Directive to Immediately Terminate Student Demonstration with the Assistance of Police

Identify Self

You have previously been directed to terminate this demonstration and you have been put on notice as to the consequences of your failures to do so. Since you have chosen to remain in violation of the rules and regulations of the College each of you is hereby suspended, subject to later review.

University Police will now be called to assist in dispersing this assembly. Those who fail to leave immediately will be subject to arrest.

Explosion, Aircraft Down (Crash) on Campus

In the event a tragedy occurs such as an explosion or a downed aircraft (crash) on campus, the College will take the following action:

  1. Immediately take cover under tables, desks and other objects which will give protection against falling glass or debris.
  2. After the effects of the explosion and/or fire have subsided notify County Communications via a 9-1-1 phone call. Give your name and describe the location and nature of the emergency.
  3. If necessary, or when directed to do so, activate the building alarm.
  4. When the building evacuation alarm is sounded or when told to leave by College officials walk quickly to the nearest marked exit and ask others to do the same.
  5. ASSIST ANY PERSONS UNABLE TO EVACUATE INDEPENDENTLY IN EXITING THE BUILDING! Remember that elevators are reserved for persons with mobility needs. DO NOT USE ELEVATORS IN CASE OF FIRE. DO NOT PANIC.
  6. Once outside move to a clear area that is at least 500 feet away from the affected building. Keep streets and walkways clear for emergency vehicles and crews.
  7. A Campus Emergency Command Post may be set up near the disaster site. Keep clear of the Command Post unless you have official business.
  8. DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a College official.

Earthquake

  1. During an earthquake remain calm and quickly follow the steps outlined below.
  2. If INDOORS seek refuge in a doorway or under a desk or table. Stay away from glass windows, shelves, and heavy equipment.
  3. If OUTDOORS move quickly away from buildings, utility poles and other structures. Caution: Always avoid power or utility lines as they may be energized.
  4. If in an automobile, stop in the safest place available, preferably away from power lines and trees. Stop as quickly as safety permits, but stay in the vehicle for the shelter it offers.
  5. After the initial shock, evaluate the situation and if emergency help is necessary call County Communications via a 9-1-1 call. Protect yourself at all times and be prepared for after-shocks.
  6. Damaged facilities should be reported to campus Maintenance and Safety and Police Services. NOTE: Gas leaks and power failures create special hazards. Please refer to the section on Utility Failures.
  7. If an emergency exists activate the building alarm.
  8. When the building evacuation alarm is sounded walk to the nearest marked exit and ask others to do the same.
  9. ASSIST ANY PERSONS UNABLE TO EVACUATE INDEPENDENTLY IN EXITING THE BUILDING! Remember that elevators are reserved for persons with mobility needs. DO NOT USE ELEVATORS IN CASE OF FIRE. DO NOT PANIC.
  10. Once outside move to a clear area at least 500 feet away from the affected building(s). Keep streets, fire lanes, hydrants and walkways clear for emergency vehicles and crews.
  11. If requested, assist Emergency crews as necessary.
  12. A Campus Emergency Command Post may be set up near the emergency site. Keep clear of the Command Post unless you have official business.
  13. DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a College official.

Medical Emergency

CALL SAFETY AND POLICE SERVICES IF YOU NEED ASSISTANCE.

  1. If serious injury or illness occurs on campus immediately dial 9-1-1. Give your name, describe the nature and severity of the medical problem and the campus location of the victim.
  2. In case of minor injury or illness trained personnel should provide basic first aid care.* Use only sterile first aid materials.
  3. In case of serious injury or illness Red Cross trained personnel* should quickly perform the following steps:
    1. Keep the victim still and comfortable. DO NOT MOVE THE VICTIM.
    2. Ask victim, "Are you okay?" and "What is wrong?"
    3. Check breathing and give artificial respiration if necessary.
    4. Control serious bleeding by direct pressure on the wound.
    5. Continue to assist the victim until help arrives.
    6. Look for emergency medical I.D., question witness(es) and give all information to the paramedics.
  4. College personnel interested in first aid and CPR training should contact Safety and Police Services
  5. Only trained personnel should provide first aid treatment (ie: first aid, CPR).

Hazardous Material

  1. Any spillage of a hazardous chemical or radioactive material MUST be reported immediately to Safety and Police Services.
  2. When reporting be specific about the nature of the involved material and exact location. Safety and Police Services will contact the necessary specialized authorities and medical personnel.
  3. The key person on-site should vacate the affected area at once and seal it off to prevent further contamination of other areas until the arrival of Police Service Personnel.
  4. Anyone who may be contaminated by the spill is to avoid contact with others as much as possible, remain in the vicinity and give their names to Safety and Police Services. Required first aid and cleanup by specialized authorities should be started at once.
  5. If an emergency exists, activate the building alarm.
  6. When the building evacuation alarm is sounded, an emergency exists. Walk quickly to the nearest marked exit and alert others to do the same.
  7. ASSIST ANY PERSONS UNABLE TO EVACUATE INDEPENDENTLY IN EXITING THE BUILDING! Remember that elevators are reserved for persons with mobility needs. DO NOT USE ELEVATORS IN CASE OF FIRE. DO NOT PANIC.
  8. Once outside, move to a clear area at least 500 feet away from the affected building(s). Keep streets, fire lanes, hydrants and walkways clear for emergency vehicles and crews.
  9. If requested, assist Emergency crews as necessary.
  10. A Campus Emergency Command Post may be set up near the emergency site. Keep clear of the Command Post unless you have official business.
  11. DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a College official.

Bomb Threat

  1. If you observe a suspicious object or potential bomb on campus DO NOT HANDLE THE OBJECT!! Clear the area and immediately call 9-1-1.
  2. Any person receiving a phone call bomb threat should ask the caller:
    1. When is the bomb going to explode?
    2. Where is the bomb located?
    3. What kind of bomb is it?
    4. What does it look like?
    5. Why did you place the bomb?
  3. Keep talking to the caller as long as possible and record the following:
    1. Time of call.
    2. Age and sex of caller.
    3. Speech pattern, accent, possible nationality, etc.
    4. Emotional state of the caller.
    5. Background noise.
  4. Immediately notify Safety and Police Services to report the incident.
  5. Police Service Officers will conduct a cursory bomb search. Employees are requested to make a visual inspection of their area for suspicious objects and to report the location to Safety and Police Services. DO NOT TOUCH THE OBJECT!! Do not open drawers, cabinets, or turn lights on or off.
  6. If an emergency exists activate the building alarm.
  7. When the building evacuation alarm is sounded or an emergency exists, walk quickly to the nearest marked exit and alert others to do the same.
  8. ASSIST ANY PERSONS UNABLE TO EVACUATE INDEPENDENTLY IN EXITING THE BUILDING! Remember that elevators are reserved for persons with mobility needs. DO NOT USE ELEVATORS IN CASE OF FIRE. DO NOT PANIC.
  9. Once outside, move to a clear area at least 500 feet away from the affected building. Keep streets, fire lanes, hydrants, and walkways clear for emergency vehicles and crews.
  10. If requested, assist Emergency crews as necessary.
  11. DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a College official.

Violent or Criminal Behavior

In an Emergency, DIAL 9-1-1

Polices Services is located in the Susquehanna Building at Penn State Harrisburg and provides 24-hour help and protection. This service is provided seven days a week on a year-round basis.

  1. Everyone is asked to assist in making the campus a safe place by being alert to suspicious situations and promptly reporting them.
  2. If you are a victim or a witness to any on-campus offense AVOID RISKS!
  3. Promptly notify Safety and Police Services as soon as possible and report the incident, including the following:
    1. Nature of the incident.
    2. Location of the incident.
    3. Description of person (s) involved.
    4. Description of property involved.
  4. If you observe a criminal act or whenever you observe a suspicious person on campus, immediately notify Safety and Police Services and report the incident.
  5. Assist the officers when they arrive by supplying them with all additional information and ask others to cooperate.
  6. Should gunfire or discharged explosives hazard the campus, you should take cover immediately using all available concealment. After the disturbance, seek emergency first aid if necessary.

Fire

In an emergency dial 9-1-1

IN ALL CASES OF FIRE, SAFETY AND POLICE SERVICES MUST BE NOTIFIED IMMEDIATELY!

  1. Know the location of fire extinguishers, fire exits, and alarm systems in your work area and know how to use them. Training and information is available through Safety and Police Services.
  2. If a minor fire appears controllable IMMEDIATELY contact Safety and Police Services by dialing 9-1-1. Then promptly direct the charge of the fire DEPENDENTLY IN EXITING THE BUILDING! DO NOT USE THE ELEVATORS DURING A FIRE. Smoke is the greatest danger in a fire, so stay near the floor where the air will be less toxic.
  3. Once outside, move to a clear area at least 500 feet away from the affected building. Keep streets, fire lanes, hydrants and walkways clear for emergency vehicles and crews.
  4. If requested, assist Emergency crews as necessary.
  5. A Campus Emergency Command Post may be set up near the emergency site. Keep clear of the Command Post unless you have official business.
  6. DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a College official.

NOTE: If you become trapped in a building during a fire and a window is available, place an article of clothing (shirt, coat, etc.) outside the window as a marker for rescue crews. If there is no window, stay near the floor where the air will be less toxic. Shout at regular intervals to alert emergency crews of your location. DO NOT PANIC!

Utility Failure

  1. In the event of a major utility failure occurring during regular working hours (8:00 a.m. through 5:00 p.m., Monday through Friday), immediately notify Maintenance.
  2. If there is potential danger to building occupants, or if the utility failure occurs after hours, weekends or holidays, notify Safety and Police Services.
  3. If an emergency exists activate the building alarm and contact Safety and Police Services if possible.
  4. Building evacuations will occur when an alarm sounds or when an emergency exists.
  5. ASSIST ANY PERSONS UNABLE TO EVACUATE INDEPENDENTLY IN EXITING THE BUILDING! Remember that the elevators (if functional) are reserved for persons with mobility needs. DO NOT USE ELEVATORS IN CASE OF FIRE.
  6. Once outside move to a clear area at least 500 feet away from the affected building(s). Keep the walkways, fire lanes and hydrants clear for emergency crews.
  7. If requested, assist the emergency crews as necessary.
  8. A Campus Emergency Command Post may be set up near the emergency site. Keep clear of the command post unless you have official business.
  9. DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a College official.

Additional Information and Procedures

ELECTRICAL/LIGHT FAILURE

Campus building lighting may not provide sufficient illumination in corridors and stairs for safe exiting. It is therefore advisable to have a flashlight and portable radios available for emergencies.

ELEVATOR FAILURE

If you are trapped in the elevator use the emergency phone to notify Safety and Police Services. If the elevator does not have an emergency phone (or it is not functional), turn on the emergency alarm (located on the front panel) which will signal for help.

PLUMBING FAILURE/FLOODING

Cease using all electrical equipment and notify Safety and Police Services. Vacate the area if necessary.

SERIOUS GAS LEAK

Cease all operations. DO NOT SWITCH ON LIGHTS OR ANY ELECTRICAL EQUIPMENT. Electrical arcing can trigger an explosion. Contact Safety and Police Services.

STEAM LINE FAILURE

Immediately notify Safety and Police Services and Maintenance. If necessary vacate the area.

VENTILATION PROBLEM

If unusual odors come from the ventilation system immediately notify Safety and Police Services or Maintenance. If necessary cease all operations and vacate the area.

Active Shooter Building Evacuation Information

An active shooter is defined as a suspect or assailant whose activity is immediately causing death and serious injury and the threat is not contained.

If it is possible to do so safely, exit the building immediately when you become aware of an incident, moving away from the immediate path of danger, and take the following steps:

  1. Notify anyone you may encounter to exit the building immediately
  2. Evacuate to a safe area away from the danger, and take protective cover. Stay there until assistance arrives.
  3. Call 911, providing the dispatcher with the following information:
    1. Your name
    2. Location of the incident (be as specific as possible)
    3. Number of shooters (if known)
    4. IDENTIFICATION OR DESCRIPTIONS OF SHOOTER(S)
    5. Number of persons who may be involved
    6. Your exact location
    7. Injuries to anyone, if known
  4. Individuals not immediately impacted by the situation are to take protective cover, staying away from windows and doors until notified otherwise.

If you are directly involved in the incident and exiting the building is not possible, the following actions are recommended:

  1. Go to the nearest room or office
  2. Close and lock the door if available
  3. Turn off the lights
  4. Seek protective cover
  5. Keep quiet and act as if no one is in the room
  6. Do not answer the door
  7. Notify 911 if it is safe to do so, providing the dispatcher with the following information:
    1. Your name
    2. Your location (be as specific as possible)
    3. Number of shooters (if known)
    4. IDENTIFICATION OR DESCRIPTION OF SHOOTER(S)
    5. Number of persons who may be involved
    6. Injuries if known
  8. Wait for police to assist you out of the building

This type of incident is unpredictable, and your immediate reponse depends on the situation you face.

Psychologist Crisis

A psychological crisis may exist when an individual is threatening harm to himself/herself or to others, or appears to be out of touch with reality.

If a psychological crisis occurs:

  1. Never try to handle a situation you feel is dangerous on your own.
  2. Notify the on-duty Safety and Police Services Officer of the situation, dial their office extension or cell phone. Clearly state that you need immediate assistance, give your name, your location and a brief description of the incident.
  3. In extreme emergencies contact the County Communications Center by dialing 9-1-1.
  4. Other offices that could be contacted for assistance include the campus counseling office (717-948-6025) or the Dauphin County Intervention office (717-232-7511).

Provisions for the Evacuation or Protection of the Persons with Disabilities

Under the Americans with Disabilities Act of 1990 and prior to that, Section 504 of the Rehabilitation Act of 1973, a federally mandated accommodation of persons unable to evacuate independently into the "mainstream" of educational processes, the University has been involved in the elimination of physical barriers to access to facilities and programs.

Regulations calling for the barrier free access to building by the mobility impaired are at times not consistent with the requirements for speedy and unobstructed degress from such buildings. Ramps are fine for approaches to upper levels of multi-storied structures. But, evacuation in the event of a fire is solely by alternate and supposedly equal fire towers, grade level exits, or exits which lead to exterior stairs which turn discharge to grade. So, unfortunately, as mobility impaired individuals travel upwards in a structure, their ability to evacuate quickly lessens with each ascending level.

The University community should be made aware of this situation, and should take the following provisions for protection and evacuation of persons unable to evacuate independently into account:

  1. The elevator is great for giving access to upper levels, but it is not to be used for fire evacuation. The power may fail in transit or a door may open upon leveling and stopping on a floor were smoke, fumes, or fire is present, exposing car occupants to lethal conditions.
  2. 2. If the fire is on the floor where a person unable to evacuate independently is located, that person should be moved literally away from the fire, then down a safe stairwell as quickly as possible. Involved, may or may not be persons previously trained or familiarized with the emergency handling of these individuals. Each individual should have several persons available to assist them in the event of such a contingency, but all persons should be made aware of the plight of persons unable to evacuate independently in emergencies.
  3. In a fire resistive building, for those individuals mobility-impaired situated above the fire floor, should be, if exiting is not practical past the involved level, placed in a protected room, preferably with an outside window and or telephone. They should not be evacuated. The reason for this is two-fold.
    1. To eliminate the potential for subjecting the individual to injury or death, and obstructing the utilization of fire towers or other stairs to the ambulatory in situations where panic is a potential and rapid exiting is imperative. This obstruction would increase the possibility of life threatening situations and injury to all.
    2. To better assure the safety of the person unable to evacuate independently above the fire floor, then, and room preferably with two (2) hour fire-resistive walls, floor, and ceiling, plus one and a half hour (1 1/2) rated door should be adequate. A window exposure to fresh air is mandatory to assure a life supporting atmosphere in the room. Walls consisting of concrete block or double wall sheet rock construction should suffice.

I. GUIDELINES FOR PEOPLE UNABLE TO EVACUATE INDEPENDENTLY IN EMERGENCIES

  1. Evacuation of people unable to evacuate independently will be given the highest priority in all emergencies In an emergency situation, it is important that you are familiar with your needs during evacuation. You need to convey these needs to your instructor at the beginning of each semester and they will try to position you near a doorway for an easier exit.

    Become familiar with the building and its exits. Follow signs to exits. The following guidelines are important to follow:

    1. If assistance is not immediately available, people unable to evacuate independently should remain near the stairwell landing or in the elevator lobby. Rescue personnel will first check all exit corridors and stairwells for those trapped. S/he should continue to call for help until rescued
    2. Be familiar with alarm signals.
    3. Leave school materials in the room to avoid wasting time.
    4. Wait for rescue and remain calm.
    5. DO NOT re-enter a building until permitted by emergency personnel.
  2. If you suspect a fire is behind a door; cover your hand to provide protection, first and then test the door by touching it. If it is hot then do NOT use the door as an exit. Try to find an alternate route to an exit.
  3. Elevators-Do NOT use elevators unless authorized to do so by police or fire personnel. Elevators could fail during a fire, earthquake or flood.

II. EVACUATION POLICY FOR PEOPLE UNABLE TO EVACUATE INDEPENDENTLY

BUILDING COORDINATORS (if applicable) and volunteers should familiarize themselves with these procedures in order to assist in planning for the evacuation of people with physical and sensory disabilities.

  1. IN ALL EMERGENCIES, AFTER AN EVACUATION HAS BEEN ORDERED:
    1. Evacuation of people with disabilities will be given the highest priority in all emergencies and will be evacuated if possible. Evacuating a disabled or injured person by only one person with no assistance is a last resort.
    2. Attempt a rescue evacuation ONLY if you have had rescue training
    3. Always ASK someone with a disability how you can help BEFORE attempting any rescue technique or giving assistance. Ask how he or she can best be assisted or moved, and whether there are any special considerations or items that need to come with the person.
    4. If the situation is life threatening, call 911.
    5. Do NOT use elevators, unless authorized to do so by police or fire personnel.
    6. Notify police or fire personnel immediately about any people remaining in the building and their locations.
    7. Police or fire personnel will decide whether people are safe where they are, and will evacuate them as necessary.
    8. If people are in immediate danger and cannot be moved to a safer area to wait for assistance, it may be necessary, only if you have had rescue training, to evacuate them using an evacuation chair or a carry technique. Carrying options include using a two-person lock-arm position, or having the person sit in a sturdy chair - preferably with arms. Before taking action, always ask the person their preferred method of assistance. Refer to the following illustrations for evacuation options. Check with the BUILDING COORDINATOR for the availability of an evacuation chair if needed.
  2. EMERGENCY RESPONSES BY DISABILITY
    1. BLINDNESS OR VISUAL IMPAIRMENT
      1. Most visually impaired persons will be familiar with the immediate area they are in and may have learned locations of exits and fire alarms in advance.
      2. Tell the person the nature of the emergency and offer to guide him/her by offering your left/right elbow (this is the preferred method when acting as a "Sighted Guide"). Do NOT grasp a visually impaired person's arm.
      3. Give verbal instructions to advise about the safest route or direction using compass directions, estimated distances, and directional terms or information (i.e., elevators cannot be used or if there is debris or a crowd.)
      4. As you walk, tell the person where you are and advise of any obstacles, e.g. stairs, overhanging objects, uneven pavement, curbs, narrow passageways.
      5. When you have reached the designated Emergency Assembly Point, orient the person to where he/she is and ask if any further assistance is needed.
      6. Some individuals may have dog guides that may be disoriented during the emergency, and may require additional assistance.
      7. White canes and other mobility aids should NOT be left behind.
    2. DEAFNESS OR HEARING LOSS
      1. Most structures are not equipped with visual (flashing light) evacuation alarms and persons with impaired hearing may not perceive an emergency exists. An alternative warning technique is required. Two (2) methods of warning are:
        1. Write a note stating what the emergency is and what the evacuation route is -i.e. "Fire - go out the rear door to Parking Lot".
        2. Turn the room lights on and off to gain attention - then indicate through hand gestures or writing (i.e. on a blackboard) what is happening and where to go.
      2. Offer visual instructions to advise of safest route or directions by pointing toward exits or evacuation map.
      3. People who cannot speak loudly, or with voice/speech impairments, may be carrying a whistle or have other means of attracting attention of others.
    3. MOBILITY IMPAIRMENTS
      1. Mobility-impaired persons should NOT be evacuated by untrained personnel unless the situation is life-threatening. It may be necessary to help clear the exit route of debris (if possible) so that the person with a disability can move out or to a safer area.
      2. If people with mobility impairments cannot exit, they should move to a safer area, e.g., most enclosed stairwells, or an office with. the door shut which is a good distance from the hazard (and away from falling debris in the case of earthquakes.)
  3. PEOPLE USING CRUTCHES, CANES OR WALKERS

    The same procedure outlined for the Mobility Impaired should be used. Crutches, canes and walkers should NOT be left behind.

  4. NON-AMBULATORY
    1. Most non-ambulatory people will be able to exit safely without assistance out of single story buildings.
    2. All 2+ story buildings will require persons to be carried out If evacuation assistance is required, always ask the person what method of assistance they prefer. Some people have minimal ability to move and lifting them may be dangerous to their well being. If the person prefers to be moved in their wheelchair see illustrations and procedures for Bumping On a Series of Steps. (The wheelchair user will be carried facing away from the stairs.)
    3. Some people have no upper trunk or neck strength to assist in being carried out. If a seatbelt is available, secure the person if use of a chair is the method employed to carry the person to safety.
    4. If moving a person more than three (3) flights, a "relay team" arrangement is needed. If a wheelchair is left behind, do NOT leave it in an exit path or doorway to become an obstacle.
    5. Wheelchairs have many movable weak parts which were not constructed to withstand the stress of lifting (e.g., the seatbar, footplates, wheels, movable armrests - see illustrations and Wheelchair Nomenclature attached)
    6. Frequently, non-ambulatory persons have respiratory complications or rely on electric artificial respirators. They should be given priority assistance if there is smoke or fumes, as their ability to breathe is seriously in danger.
    7. Power wheelchairs may have heavy batteries, which are difficult to remove. In this situation, the best response may be to ask the person to transfer to an evacuation chair, if one is available, so that they can be moved immediately. If it is not possible for the person to be removed from the chair (i.e., if the person uses respiratory equipment that is attached to the chair), wait for assistance. If attempting to move a power wheelchair, remove the batteries. Make sure the footrests are locked, the motor is off, and it is in neutral gear. Some power wheelchairs and scooters may not have heavy battery packs, and may be moved with little difficulty.
    8. If the person prefers to be removed from their wheelchair, their needs and preferences will vary. Always consult the person as to his/her preference with regard to:
      1. Ways of being removed from a wheelchair
      2. The number of people needed for assistance
      3. Whether to extend or move extremities when lifting because of pain, catheter leg bags, spasticity, braces, etc.
      4. If a seat cushion or pad should be brought along with him/her if he/she is removed from the wheelchair
      5. Being carried forward or backward on a flight of stairs.
      6. After-care. If a person is removed from the wheelchair (i.e. a stretcher, chair with cushion pad, or car seat) perhaps paramedic assistance might be needed. The person will want their wheelchair retrieved as soon as possible. The wheelchair is essential to the person's mobility and should be given a high priority to be retrieved as soon as possible. Inform Safety and Police of the location of the wheelchairs to be retrieved.
  5. POWER OUTAGES
    1. If an outage occurs during the day and people unable to evacuate independently choose to wait in the building for electricity to be restored, they can move near a window where there is natural light and access to a working telephone. During regular building hours, BUILDING COORDINATORS (if applicable) should be notified so they can advise emergency personnel.
    2. If people would like to leave and an evacuation has been ordered, or if the outage occurs at night, call Safety and Police Services at 911 from a campus telephone to request evacuation assistance.
    3. Some multi-button campus telephones may not operate in a power outage, but single-line telephones, cell phones and pay telephones are likely to be operating. As soon as information is available, the campus emergency information line (911) will have a recorded message stating when power is likely to be restored.
  6.  
  7. EMERGENCY EVACUATION TIPS AND OVERVIEW

    Evacuation is difficult and uncomfortable for both the rescuers and the people being assisted. Some people have conditions that can be aggravated or triggered if they are moved incorrectly. Remember that environmental conditions (smoke, debris, loss of electricity) will complicate evacuation efforts.

    The following guidelines are general and may not apply in every circumstance.

    1. Occupants should be invited to volunteer ahead of time to assist individuals in an emergency. If a volunteer is not available, designate someone to assist who is willing to accept the responsibility.
    2. Volunteers should obtain evacuation training for certain types of lifting techniques through Environmental Health and Safety (EHS) in coordination with the Student Health Center and Safety and Police Services.
    3. Two or more trained volunteers, if available, should conduct the evacuation and relay teams established if the evacuation is more than three flights.
    4. Always ASK anyone how you can help BEFORE attempting any rescue technique or giving assistance. Ask how they can best be assisted or moved, and if there are any special considerations or items that need to come with them. Lifting a person may be harmful. Ask their preference about being carried forward or backward down a flight of stairs. Ask whether a seat cushion or pad should be brought along. Wheelchairs were not designed to handle the stress of lifting. Batteries may have to be removed and life support equipment could be connected.
    5. Before attempting an evacuation, volunteers and people being assisted should discuss how any lifting will be done and where they are going.
    6. Proper lifting techniques (e.g., bending the knees, keeping the back straight, holding the person close before lifting, and using leg muscles to lift) should be used to avoid injury to rescuers backs. Ask permission of the evacuee if an evacuation chair or similar device is being considered as an aid in an evacuation. When using such devices, make sure the person is secured properly. Rest at landings if necessary.
    7. Certain lifts may need to be modified depending on a person's needs.
    8. Persons who must be taken out of the wheelchair to be transported can be carried by:
      1. Pack-Strap Carry: Initiate the technique at the top of a flight of stairs where the carrier can use the handrail for support in lifting.
      2. the student has no arm strength or is less than half the carrier's weight, use the "cradle", similar to the technique used when picking up a small child.
    9. A straight back chair or evacuation chair requires at least three strong people are available who can control the chair (if the person agrees to this method.)

SUMMARY:

Prepare occupants in your building ahead of time for emergency evacuations. Know your building occupants. Train staff, faculty, and students to be aware of the needs of people unable to evacuate independently and to know how to offer assistance. Hold evacuation drills in which occupants participate, and evaluate drills to identify areas that need improvement. Develop plans that cover regular working hours, after hours, and weekends.

Everyone needs to take responsibility for preparing for emergencies. People should consider what they would do and whether they need to take additional steps to prepare.

At alarm, options are:

  1. In an extreme emergency, leave the building immediately and notify emergency personnel of a person unable to evacuate independently needing assistance.
  2. In a moderate emergency, help the person unable to evacuate independently to your department's area of safe refuge assembly point, leave the building, and notify emergency personnel of a disabled person needing assistance.
  3. Assist the person unable to evacuate independently in any way practical.

After "all clear" and as soon as possible after the event, send an E-mail to Safety and Police Services about things which might need to be improved.